Detailed Steps for Using the iThesis System for Thesis/Independent Study Preparation for Students

The process described below outlines the steps for using the iThesis program according to the program design, with steps for student users from the beginning until obtaining the complete thesis document, as follows:

1. Students receive their iThesis system username and password via institutional email or can use their main university account, as some universities may connect to their own authentication systems. Students can inquire with university system administrators for details.

2. Students can first access the iThesis system through the web application at https://ithesis.<university>.ac.th/ (<university> refers to the university abbreviation, following the university's official announcement) using their provided username and password.

3. Verify information on the Basic Information page for accuracy. If any information is incorrect, notify the institution's iThesis system administrator.

4. Open Microsoft Word, which must be a version that supports Add-ins.

5. Install the iThesis Office Add-in through the Microsoft Office Store.

6. If you haven't logged in to the web application first, log in through the iThesis Office Add-in by selecting your university, entering your Username and Password to Microsoft Login or Login via mobile app (Paperpilot).

7. After successful login, Generate Template, ensuring the page settings match system requirements (instructions will appear indicating the required page settings). During the first generation, the system will ask for your preferred writing language (you can change the language later but will need to generate a new template, as you cannot generate a template from the same file).

8. Fill in the template information, including thesis title, abstract, acknowledgments, and author biography. If you previously used an older version of the Add-in, some previously entered information may appear but might display incorrectly formatted (e.g., left-aligned or incorrect font size). You can click on these text boxes to adjust font settings, except for the author biography which will need to be entered manually. Note that some parts of the template cannot be edited as they contain system-provided information. If your information is incorrect, contact your university's system administrator.

9. Add examination committee members through the Form menu. Learn how to add committee members on the approval page.

10. Insert content on the blank page after the table of contents, formatting according to university requirements. If you don't need the list of figures, list of tables, or list of symbols and abbreviations provided by the system, you can delete these pages (if a template page cannot be deleted, it means it's required by university regulations).

11. After inserting content and filling in the data fields (shown as green text boxes, which turn orange when edited), click Validate template to check the document data against the web portal data. If discrepancies are found, the system will indicate how many items don't match. You can update them one by one or all at once. Note that after your thesis proposal is approved, you cannot modify the thesis title yourself and must request title changes through the electronic form menu using "request to edit topic."

12. After validating the template, you can save to cloud by clicking the save to cloud button at the bottom of the iThesis Office Add-in screen.

Warning: If you don't validate the template first and have items that haven't been updated from the document to the web portal, the system won't allow saving to cloud. Click cancel, and the system will perform template validation. It's recommended to click Validate template before Save to cloud. If after saving your file to the system it doesn't appear may be because the table of contents wasn't created using Word's automatic table of contents feature.

13. After successfully saving to cloud, check the PDF file, then click check on the thesis item you want to check for plagiarism, then click check Akkharawisut, or go to the Web Portal, log in as a student, go to Revision, and click check plagiarism to check Akkharawisut. Wait until the check is complete (if checking through iThesis Office Add-in, a notification will be sent to the email linked to your iThesis system when the check is complete).

14. After completing the plagiarism check, click save proposal to send the request to your advisor. When your advisor approves, the system will forward the request to faculty or program staff (depending on your university's settings).

15. After your thesis proposal is approved, you will typically conduct research and write your thesis. You'll return to the iThesis system when you need to submit a draft thesis for advisor approval. Prepare your document and upload the file through the iThesis Office Add-in, then request approval through the Web Portal. For draft thesis approval, only your advisor needs to approve.

16. After receiving draft thesis approval, take your draft thesis file to defend your thesis, then revise according to the examination committee's comments and suggestions, checking content and format with your advisor. When ready to submit for final thesis approval, you must first complete the Report Data menu before requesting approval, filling in: (1) After Defense (2) Research Mapping (3) Publication (Publication requirements vary by university - some may require complete information before final thesis approval, others may not. Check directly with your university).

17. When filling out the Report Data in the After Defense submenu, if your university requires plagiarism checking beyond Akkharawisut, the After Defense page will include a menu to enter plagiarism check results and attach the check report. This is manually entered. If attaching plagiarism check results option won't appear on the student's After Defense menu.

18. After completing the Report Data, submit a request for final thesis approval to your advisor. When your advisor approves, the Submission Document menu will display a PDF it, and have your advisor sign it. Then submit the signed Submission Document and the complete thesis with approval signatures from the examination committee to the Graduate School or the department responsible for receiving completed theses. This completes the student's process in the iThesis system.

Notes: If your complete thesis has been approved but you need to edit information in the document or even on the Submission Document regarding the examination committee, you must submit a Revise Completed Version request through the iThesis Web Portal. This is a submenu under the Revision & Approval menu. Enter the document page range you want to edit (using Arabic numerals only), the reason for the edit, and the expected resubmission date. Then click Submit Request and wait for approval from your advisor and staff. The Complete status will disappear. Make your edits and request final thesis approval again following the procedure.

Warning: While requesting approval for any process, avoid editing information in the Electronic Form,d request to be canceled when your advisor clicks the Approval Link, because the submitted data is no longer current.